Repair Shop Software

A repair system that looks like yours.

A fully branded website and repair management system built for your shop - not rented from ours. Walk-in and mail-in repairs, VAT invoicing, parts tracking, and a customer portal that carries your name.

Fixed price from £5,000  ·  No monthly subscription  ·  You own it

Your Shop Name - Admin
SF-00042 In Repair
iPhone 15 Pro
Repair progress Step 4 of 6
Screen Replacement £139.99
Battery Replacement £44.99
Total
incl. VAT
£221.98
Customer approved
Part received
Walk-in & mail-in repairs
VAT-ready invoicing
Fully branded to your shop
You own the system
Fixed price, no subscription
Sound familiar?

Most repair shops are held together with sticky notes.

Between WhatsApp updates, paper job cards, spreadsheet stock lists and a Facebook page that doubles as a website - the admin alone takes hours every week.

📋

Paper job cards get lost

No record of what was agreed, when it was dropped off, or who said what. When a customer chases, you're guessing.

🔧

Parts ordering is chaos

Ordering on a separate tab, chasing delivery confirmation, hoping the right part arrives for the right job.

💸

No proper invoices or VAT records

Bank transfers and scribbled receipts won't hold up when your accountant or HMRC wants a proper breakdown.

Features

Everything a repair shop needs, in one place.

Built by someone who actually does repairs. Every feature solves a real problem - nothing added for the sake of a marketing bullet point.

🌐

Your branded website

A proper public-facing site with your logo, your colours, and your repair menu. Not a portal with someone else's name in the corner.

🏪

Walk-in repairs

Log drop-offs at the counter in seconds. Generate a job card and reference. Customer gets a tracker link to check progress without calling you.

📦

Mail-in repairs

Customers book online, send their device in, and track the whole process. Extends your reach beyond the people who can walk through your door.

📊

Full repair back office

A clear dashboard showing exactly what needs attention. Move repairs through your workflow with one click, add notes, attach photos, log parts used.

🔩

Parts & supplier management

Link parts to repair types so you always know what you need. Store supplier details and get a direct order link the moment a booking comes in.

🧾

VAT-ready invoicing

Itemised quotes and invoices with your VAT number, correct rates, and PDF export. Keeps your accountant happy and your records clean.

Customer approval flow

Find a second fault mid-repair? Send a revised quote link. Customer approves or declines - you get an instant notification. No chasing by text.

🔍

Diagnostic checklists

Run through a standard condition check on every device at intake. Timestamped, photo-backed, and stored against the repair permanently.

📈

Reporting

Revenue, parts costs, average turnaround, most common faults. Enough to understand your business without drowning in data.

How it works

Built for you. Running in weeks, not months.

We do the heavy lifting. You end up with a system that looks like your own product - because it is.

1

Tell us about your shop

What devices you repair, your pricing, your branding, your workflow. A short call is usually enough to get everything we need.

2

We build and brand it

We configure the system to your repair catalogue, apply your branding throughout, seed your pricing and device list, and deploy it to your domain.

3

You go live and own it

It's on your domain, in your name, with your data. We handle hosting and keep it running - you handle the repairs.

What's included

No add-ons. No tiers. One build price.

Everything below is included in the standard build. If you need something extra, we'll quote it honestly.

Customer website

  • Branded homepage with your logo and colours
  • Online repair booking flow
  • Device and repair type catalogue
  • Instant price and turnaround estimates
  • Repair status tracker (no login needed)
  • Customer approval for additional work

Back office

  • Repair dashboard - what needs your attention now
  • Walk-in counter intake form
  • Device photos and diagnostic checklist
  • Staff notes (internal) and customer-visible notes
  • Full repair history per customer and device
  • Staff accounts with role permissions

Finance & billing

  • Itemised quotes and invoices
  • VAT calculation and VAT number on all documents
  • PDF invoice export
  • Payment status tracking (paid / outstanding)
  • Parts cost and labour recorded per repair
  • Repair profitability at a glance

Parts & catalogue

  • Device brand and model catalogue
  • Repair types with prices and turnaround times
  • Parts linked to repair types
  • Supplier details and direct order links
  • Part ordered / received tracking per repair
  • Seeded with your device range on day one
Pricing

Own it once. Not forever.

SaaS software is rented. This is yours - on your server, under your domain, with your name on it.

Typical SaaS software
£30–120 / month
Every month, forever
  • Someone else's branding on your system
  • Limited customisation
  • You rent, you don't own
  • Price rises when they feel like it
  • No relationship with a developer
  • Generic features built for everyone
SwiftFix white-label
From £5,000
+ hosting from £79/month
  • Fully branded to your shop
  • Your domain, your data, your system
  • Fixed price - no surprises
  • Configured to your exact repair catalogue
  • A developer who picks up the phone
  • Updates and improvements over time

The maths works out. At £79/month hosting, you break even against a £99/month SaaS subscription in under a year - and after that, you're ahead. Permanently.

Get started

Let's see if it's the right fit for your shop.

No hard sell. A quick conversation about your setup, and we'll tell you honestly whether this makes sense for you.